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Production Coordinator

Job Number: R0001921 Posted On: 12/09/2021 Location: San José, Provincia de San José
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Our Team

Reporting to the Creative Production Manager, the Production Coordinator is responsible for assigning production tasks to graphic designers based on established timelines and designer bandwidth. All creative production tasks will pass through the Production Coordinator, creating a buffer between the creative team and the rest of Catalina’s operations and sales teams regarding creative submissions. He or she is an effective communicator with a strong ability to assess multiple tasks and prioritize each from a “big picture” perspective. The production coordinator is a problem solver that can approach situations with empathy and assess tasks objectively in order to effectively maintain balance among the creative team’s production schedule.


  • Assess incoming print and digital creative requests to ensure all required specs are provided and creative direction is clear.

  • If proper specs were not supplied in a creative request, indicate what is needed, and request that those missing specs be provided.

  • Adjust submissions (if needed) before assigning to the creative team to ensure proper metrics are being captured based on project types and formats.

  • Strategically schedule projects to meet defined timelines and maintain a balanced workload among the creative team.

  • Comprehend Catalina’s products from a creative perspective in order to properly assess each request.

  • Work closely with the Creative Production Manager to stay aligned on expectations in reference to creative metrics.

  • Meet regularly with the Creative Leadership team to incorporate the needs of each designer’s product development into delegation of creative tasks.

  • Actively engage with the Creative Leadership team about creative best practices and processes.

  • Participate in Creative Team meetings.


  • High school diploma required. College degree preferred.

  • 3-5 years of experience in project coordination and resource scheduling in a marketing, agency, or production setting.

  • Intermediate knowledge of graphic design terms and file formats for print and digital products.

  • Intermediate Microsoft Excel knowledge.

  • Must be able to work on a Mac.

  • Salesforce experience is a plus.

  • Adobe Creative Suite knowledge is a plus.

What you bring to the team

  • Ability to absorb new information quickly.

  • A strong work ethic and an ability to innovate and think critically.

  • Exceptional organizational abilities and time management skills

  • Willingness to be a team player and help the team around you.

  • Comfortable asking questions and course correcting self and others.

  • Ability to explain design specs to non-designers.

  • Maintain composure in a fast-paced environment.

About Catalina

Catalina is a recognized leader in highly targeted, personalized digital media that drives, tracks and measures sales lift for leading CPG retailers and brands. Powered by the most extensive shopper database in the world, Catalina's mobile, online and in-store networks personalize the consumer's path to purchase, delivering $7.9 billion in relevant consumer value each year. Catalina has no higher priority than ensuring the privacy and security of the data entrusted to us and maintaining the consumer trust paramount to the continued success of our business partners and Catalina. Based in St. Petersburg, FL, Catalina has operations in the United States, Europe and Japan. To learn more, please visit or follow us on Twitter @Catalina.

Diversity, Inclusion + Belongingness

Catalina is committed to investing in, empowering, and retaining a more inclusive community within our company.   We are dedicated to hiring and cultivating diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has a seat at the table and a voice to be heard.  Our goal is to ensure that all our talented professionals are equipped with support, resources, and the opportunity to excel.

The intent of this job description is to describe the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform other job-related tasks other than those specifically included in this description.

All duties and responsibilities are essential job functions and requirements and are subjected to possible modification to reasonably accommodate individuals with disabilities.

This position may be performed as a remote, work from home position.  This role is to be filled outside of the state of Colorado.

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace.

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